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T540 Grubmaster Guide
1. 1. No later than two meetings prior to an outing, during the designated time at the troop meeting, each patrol needs to do the following: a. Create a menu and a shopping list with specific amounts b. Have the menu approved by the patrol coach c. Designate the Grubmaster d. Obtain the number of participating Scouts Note: The patrol should find out ahead of time how many meals they need to plan for and how many of the patrol’s Scouts will participate in the campout. This information should be obtained from the event coordinator. When planning a menu, make sure to find out if anyone has any restrictions as to which foods they can eat. 2. The Grubmaster purchases the items from the shopping list a. The Grubmaster should only purchase the items on the list b. If a change has to be made, please seek approval from the patrol and patrol coach, if this is possible Note: The troop will reimburse the Grubmaster by paying no more than the approved per participant rate. As of January 2008, that rate is $15.00 per Scout for the whole event, unless specified otherwise. If the total cost of the food exceeds the limit, the Grubmaster should consider altering the menu and present those changes to the patrol and patrol coach. 3. Once the Grubmaster has the food in his possession, he must store the items properly until they are needed. 4. The Grubmaster must have access to a cooler in which he can store the items that need to be kept cold. Ice purchases are part of the $15/person food allowance. 5. The Grubmaster should arrive early at the Troop shed prior to departure in order to load the Patrol food box with non-perishable items. 6. A copy of the menu should be brought to the campout by the Grubmaster so the Patrol Cook knows what is planned for each meal. 7. While camping, the Grubmaster should check from time to time to see if the food is being stored correctly. 8. After the campout, the Grubmaster will be responsible for emptying and cleaning the food box. Please scrub the box and turn it in at the next troop meeting. 9. Receipts should be turned in to the event coordinator or to the Troop Treasurer as soon as possible or by the final call for expenses. Final calls will be announced by email. Please put your name and patrol on the receipt(s). Receipts may not be turned in after the accounting books have closed for that trip. |
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